Arch'd brary Esq'r Accountants Office New Port - R. I. July 28^th 1800 Sir The Secretary of War has issued a Warrant in your favor for six thousand Dollars, on account of the Fortifications erecting in the Harbor of New Port; which Sum you will receive from the Treasurer of the United States, on forwarding your duplicate Rec't to be accountable — Sam D^e W.S. M'r Mich'l Gunkle July 28^th 1800 Philad^a Sir I received your letter dated the 24 Inst't & in reply have to inform you that nothing has come to my knowledge on the subject of your supplies to Gen'l McEherson in addition to what I verbally informed you of in Philadelphia. Sam D^e W.S. M'r Joseph Williams July 28^th 1800 Springfield Mass^ts Sir I have received your letter of the 21 Inst^t, accompanied by your Accounts & Vouchers for Expenditures at the Armoury at Springfield for the Quarter ending the 30 Ulto which will be placed under examination & you will be informed of the result. It will not be expedient to dispense with an adherence to the Form for a Pay Roll on the part of the Superintend[ent] for without it there can be no check on his calculations &c. Any allowance to the Armourers for extra works done may be the subject of a seperate Roll or may be brought into the same Roll by introducing columns for the purpose & extending the aggregate in the Column for the Total amount of Pay. I readily admit that for incidental Repairs of buildings, when the Workmen are hired occasionally & are not Stationary for a given time, a Roll may be dispensed with individual vouchers will in such cases be admitted. You ask "When a voucher includes Materials for the use of the Factory. for erecting of Buildings &c"- are the am[ounts] of the articles to be selected & placed to its proper abstract? in that case what abstract shall the voucher be numbered in?" I have in answer to refer you to the note annexed to the forms in question thus: "Before you begin to make up your quarterly acco[unts] let the whole of your vouchers be numbered in rotation acco[rding] to the dates of Payment and the numbers thus attached to them opposed to the items in the respective abstracts". It follows of course that the articles must be selected & carried to their approp[riate] abstracts, as well as that the number affixed to the items in the respective abstracts must correspond with that of the voucher. It is proper that all your vouchers should be folded to one size, & to save much cumbrous paper, their prese[nt] bulks being very unhandy it will be well to make your Ro[lls] in the form of a book writing on both Sides. Sam D^e W.S. James Miller Esq^r Accountants Office ag^t for the 2^d Mr. G^o July 30^th 1800 Philad^a Sir I have received your letter of the 23^d Ins^t with the Abstracts & vouchers accompanying the Same, which will be placed under examination. Sam^l W.S.