[Docket: Memorandum of General Hamilton to B Williamson D pm gen^l New York] The following objects of incidental expences occur 1^st In travelling expences, pursuant to the regulations of the Department of War of the 19^th December 1798 — the allowance as to servants extends only to Field Officers and the Regimental Staff. The following example is to govern supposing the whole distance to be eight hundred miles Distance . . . . . Rate . . . . . days 200 . . . . . . . . 40 . . . . . . . 5 150 . . . . . . . . 30 . . . . . . . 5 250 . . . . . . . . 25 . . . . . . 10 200 . . . . . . . . 20 . . . . . . 10                             30. making the whole term for which compensation is to be made thirty days. On these points some misapprehension has taken place. 2^d Travelling expences of officers commanding Regimental [underline: circles] and [underline: districts], pursuant to the 15^th Section of the recruiting instructions — note, this does not extend to commanders of sub districts. 3^d The expences of apprehending deserters — note, besides the ten dollars as a reward, the actual expences of effecting the apprehension of the deserters are to be paid. 4. Fees to Magistrates for the attestations of recruits. 5. Stationary and postage. The foregoing expences are to be paid by the Regimental Pay masters, or person acting as such out of any funds which may be in their hands. For N^o 1. the voucher must be the certificate of the particular commanding officer by whom the officer claiming was detached, and the receipt of the latter. For N^o 2 in the case of a Commandant of a circle, or of a district which is not part of a circle, the voucher must be a certificate upon honor of the officer claiming and his receipt — In the case of a Commandant of a district which is part of a circle, the voucher must be a like certificate of the officer claiming, approved by the Commandant of the circle, with the receipt of the former. For N^o 3. The voucher must be the order of the officers who procured the service to be performed and the receipt of the person who performed it. For N^o 4 The certificate upon honor of the officer who may have paid the fees and his receipt. For N^o 5. In cases within the recruiting instructions, the vouchers required by them — in other cases the certificate upon honor of the officer who may have paid the postage, and when he has an immediate Superior the order of that Superior with the receipt of the claimant. The accounts for such expenditures must be made out and rendered distinct from those for pay, subsistence &c. [Copy] New York May 10^th 1800. Signed B Williamson Dep P m Gen^l