Advice on Proper Record Keeping
Document 1800Simmons noted that Williams did not record credits from Warrants issued by Samuel Hodgdon appropriately and referred Williams to a previous letter that outlined proper record keeping.
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[Mr Jos: Williams
Springfield 7 Ms]
Accountants Office
April 22d 1800
Sir
I have received your letter of the 17 Instt with your accounts for expenditures at the Armory for the Quarter ending 31 March last which will be placed under examination, & you will be informed of the result. upon a cursory view of them I find that instead of crediting the proper accounts of the Warrants of Issue to Saml Hodgson's given Attinr with which you are immediately charged in the Books of this Office, you have given credit for the Sums advanced to you from time to time by him, which is irregular & what you will be careful to guard against in future.
My letter of the 18 Instt to which I refer would inform you that your acct up to the 1st of fullest Year had been adjusted —
Sam H Mr
[Samuel Hodgson Esqr
Adjt G Ml] April 22d 1800
Sir
Thomas Billington has received at this Office advanced for his Secretary a Sum for thirteen hundred & fifty dollars, being the amount of 1000 Dollrs Draft, credited of him at 1st Jany 0th last, which appears to have been adopted in good order to John Harris Military Store Keeper. You will therefore please to make the necessary entries in the Books of the Department of Military Stores —
Sam H Mr
Type
Author's Letterbook Copy
Description
Simmons noted that Williams did not record credits from Warrants issued by Samuel Hodgdon appropriately and referred Williams to a previous letter that outlined proper record keeping.
Date
04/22/1800
Author
Recipient
Sent from
Accountant's Office
Document number
1800042221455
Page start
103
Notable persons
Joseph Williams
William Simmons
quartermaster
agent
Notable locations
Springfield, Massachusetts
Accountant's Office
armory
Notable items
accounts
expenditures
warrants
books

