Instructions for Account Submission, with details
Document 1800Simmons gave detailed instructions on submitting accounts to the Office by a contractor.
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John Woodward Esq.
Ag.to of Fort.s N London
Connecticut
Accountants Office
March 17th 1800
Sir Your accounts & Vouchers for expenditures on acct of the fortifications at New london, between the date of your appointment and 31 January 1800; have been examined & a balance found due by you to the United States thereon of one hundred seventy nine Doll.s & 9/100 with which you stand charged on the Books of this Office differing from your Statement $598.49 which will be explained on reference to the enclosed Acct of differences, to which is annexed remarks on your Vouchers by which you will observe that several bills have been forwarded without receipts, several Sums paid to persons making their marks & not attested by a Witness & that other charges are made without any Voucher at all, all which is extremely irregular, and altho' admitted in the present Instance in consequence of your Oath annexed to your account, it will be required in future, that your accounts & vouchers be exhibited free from like defects &c
I am &c
W.S.
P.S.
In future let all your vouchers be folded to one size and numbered from N.o 1 in progression, affixing corresponding numbers to the items in your account of particulars —
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Statement of differences on Settlement of the Acct.s of John Woodward, Ag.t of Fortifications at New London Connecticut)
D.r To this sum being for his compensation for attendance at Fort Trumbull & for his commission on the amount of his expenditures suspended, untill the Secretary of War decides what compensation is to be allowed to him . . . . . . . . . . . . Dollars . 598. 27.
To an error in the calculation of 5252 ℔ of Iron work purchases of Elisha Brichard . . . . 8. 17.
To d.o d.o . . . . . d.o . of 34½ days work done by Zilenus Williams . . . . . . . 5 — n . 22.
C.r By balance due him of his Statement . . . . . . . . 508. 49
418. 03
Leaves a balance due the United States of . . . Dollars 179. 96
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Remarks on the Vouchers to the account of John Woodward
Paid to Edw.a Hallam &c: $23.— not receipted for
" Nath.l Hewit . . . . . . 62.30. d.o d.o —
" Cha.s Kimbell . . . . . . 42.8.— d.o . . . } . . . 117. 71
" Edw.a Hallam &c . . . . 13.33 . . . d.o
Type
Author's Letterbook Copy
Description
Simmons gave detailed instructions on submitting accounts to the Office by a contractor.
Date
03/06/1800
Author
Recipient
Sent from
Accountant's Office
Document number
1800030621955
Page start
35
Note
Cited in Simmons to Elam, 11/15/1800. Letter sent to the care of E. Jackson of Savannah, GA.
Notable persons
Daniel Elam
William Simmons
E. Jackson
officers
Notable locations
Columbia County Georgia
Accountant's Office
Savannah
Notable items
vouchers
contract
ration
garrison
supplies
quarter master stores
hospital stores
requisition
abstract
return
emolument


