[Regulations respecting certain [undecipherable] and [undecipherable] [undecipherable] of [undecipherable], and extra expence [undecipherable: D. henry?]] Regulations Respecting certain Supplies and Respecting objects of Special and Extra Expence. THE several Contractors, besides rations including ardent spirits and vinegar, shall only provide and furnish *quarters, transportation, forage, Fuel, Straw* and *Stationery,* to recruiting parties, where there is no appropriate officer of the Quarter-Master General's department to furnish the same, and where there shall be no other provision for the purpose, *medical assistance.* The quarters intended are those of a temporary kind—The power to provide them shall not extend to the building or repairing of barracks. In what they furnish, they shall govern themselves *exclusively* by the regulations which have been established by law or by the War Department, and in cases to which no regulations apply, by the orders of the particular commanding officer. No barrack or other building shall be erected without the express order in writing of the Commander in Chief, the Commander within a separate military district or department, or of the Secretary of War—Previous to which, correct plans and estimates by engineers or scientific persons are required to be presented to the person from whom the order is to emanate. No repairs shall be made to any barracks or buildings which shall incur a disbursement of money exceeding fifty dollars, but by the like order. Where there are several distinct forts or posts, in a sub-division of a great military district, united under the command of an intermediate superior, the particular commandant of either of those posts shall not cause any such repairs to be made, though occasioning no greater expence than fifty dollars, without a previous report to such immediate Superior and his approbation. No extra expence for any special object or purpose shall be incurred by such particular commandant without a previous resort to the said Superior, who, when such expence may exceed fifty dollars shall not authorize it without first obtaining the sanction of his Superior. The commandant of a particular fort or post, having no intermediate Superior, shall incur no expence for repairs nor any extra expence for any special object or purpose, which may require a disbursement exceeding fifty dollars, without the permission of the commander of the army or district, or of the Secretary of War. As often as any matter which may require any special or extra expence can wait, without material injury to the service, for a communication to, and the direction of the commander of an army or district, it is not to be undertaken till after such communication and direction shall have been had. These regulations admit of exceptions, in cases of extraordinary emergency and of peculiar urgency, when the service would be likely to suffer material injury from the delay which might attend the observance of them. Every such exception will be on the special responsibility of the officer by whom it may be made; who must *immediately* report to his Superior the occasion and the expence *probable* or *actual.* The commander of an army or within a great district, may by instruction in writing to be forthwith communicated to the Secretary of War, make exceptions in cases where the remoteness of a fort or post shall render the application of these regulations manifestly inconvenient, intrusting a larger discretion to the commandant of such fort or post. The Quarter-Master General, his deputies and assistants are primarily charged with the making of the disbursements in the cases abovementioned. When there is no such officer, the agent of the War Department in the vicinity shall do it. All orders for such disbursements must be definite and in writing, to be transmitted with the accounts of them to the Accountant of the War Department; and all disbursements made in pursuance of these regulations must be substantiated by such vouchers as shall be prescribed by the Accountant of the Department of War. Given at the War Office of the United States in Philadelphia, this first day of March, A. D. 1800. JAMES M'HENRY, Secretary of War. [Regulations respecting certain Supplies &c.] [Int^o 231 &c] Regulations respecting certain Supplies and respecting objects of Special and Extra Expence. The several Contractors, besides Rations including ardent Spirits and Vinegar, shall only provide and furnish Quarters, [strikethrough: To recruiting parties, and at part [undecipherable] officer [undecipherable] quarters [undecipherable] to furnish the same] Transportation, Forage, Fuel, Straw & Stationery, and where there shall be no other provision for the purpose, Medical Assistance. The Quarters intended are those of a temporary kind — The power to provide them shall not extend to the Building or repairing of Barracks. In what they furnish, they shall govern themselves exclusively by the Regulations which have been established by law or by the War De=partment, and [strikethrough: in cases to which no regulations apply,] by the orders of the particular Com=manding Officers. No Barrack or other Building shall be erected [strikethrough: without] [strikethrough: the express order in writing of the Commander in Chief, the] [strikethrough: of the Quarter Master General [undecipherable] or Quarter Master General] Commander within a separate military district or [strikethrough: in a separate command [undecipherable] the Commander [undecipherable]] or of the Secretary of War — Previous to which, correct plans and [strikethrough: [undecipherable]] [strikethrough: [undecipherable] in a separate military district [undecipherable] [undecipherable]] estimates by engineers or Scientific [strikethrough: [undecipherable]] persons are required to be presented to the person from whom the order is to emanate. No repairs shall be made to any Barracks or Buildings which shall incur a disbursement of money exceeding fifty Dollars but by the like order. Where there are several distinct forts or posts, in a subdivision of a great military district, united under the command of an intermediate Superior, the particular Commandant of either of those posts shall not cause any such repairs to be made though occasioning no greater expence than fifty Dollars, without a previous report to such immediate superior and his approbation. No extra expence for any special object or purpose shall be incurred by such particular Commandant without a previous resort to the said Superior; who when such expence may exceed fifty Dollars shall not authorize it without first obtaining the sanction of his Su=nerior. The Commandant of a particular Fort or post, having no intermediate Superior, shall incur no expence for repairs nor any extra expence for any special object or purpose, which may require a disbursement exceeding fifty Dollars, without the permission of the Commander of the Army or District or of the Secretary of War. As often as any matter which may require any special or extra Expence can wait, without material injury to the Service, for a communication to, and the direction of the Commander of an Army or District, it is not to be undertaken till after such communication and direction shall have been had. These regulations admit of exceptions, in cases of extraordinary emergency and of peculiar urgency, when the Service would be likely to suffer material injury from the delay which might attend the observance of them. Every such exception will be on the special responsibility of the Officer by whom it may be made; who must [underline: immediately] report to his Superior the occasion and the expence [underline: probable] or actual. The Commander of an Army or within a great district may by instruction in writing to be forthwith communicated to the Secretary of War, make exceptions in cases where the remoteness of a Fort or post shall render the application of these regulations manifestly inconvenient, intrusting a larger discretion to the Commandant of such Fort or post. The Quarter Master General his Deputies and Assistants are primarily charged with the making of the disbursements in the cases abovementioned. When there is no such Officer the Agent of the War Department in the vicinity shall do it. All orders for such disbursements must be definite and in writing, to be transmitted with the Accounts of them to the Accountant of the War Department; and all disbursements made in pursuance of these regulations must be substantiated by such vouchers as shall be [undecipherable: prescribed] by the accountant of the Department of war. given at the W. O. of the U[nited] S[tates] in Philad[elphia] this first day of March A.D. 1800. —