draw his rations in kind he must obtain the money in lieu thereof, in the settlement of his personal account at the proper office. In stating your accounts you will be careful to keep the articles appertaining to the said distant from those in the Quarter Master Department — You will observe for your government that according to established principles laid down by the Secretary of War no new works or considerable repairs to existing works are the purchase of materials to a large amount can be permitted but by the express permission or order of the Secretary of War, unless the distance or urgency of the occasion may justify the measure in which case it must be sanctioned by the commanding Gen^l an extract of whose letter sanctioning orders hereto accompany the charge. Two instances occur when you have unnecessarily paid for transportation of Lumber to the amount of D^rs 40.46 & the allowance on this Instance will not be admitted in future, you will state the names of the Persons & the Company they belong to that the amount may be deducted from their pay — In order that any Improper Stores may be corrected in time, your accounts to the States and sent in every one or two months — Sam^l Hⁿ Cain C Harrington Esq^r Accountants Office Richmond Virginia December 14 1799 Sir The accounts of Jones Miller have this day been settled & the amount of $1948.19 found against him which sum you will please pay to the Treasurer of the United States out of his D^rs 178 & now in your hands advance these to Jones Miller and the prospect of paying this balance — Sam Hⁿ Enclosed is my letter to mr miller left open for your perusal, after which you will please forward it —