Now I have all pages. Let me compile the full transcription from the primary copy (pages 2–5), with [undecipherable] where the document has obscured bands of damage. [Copy] To Stephen Hillis. Sir! You are hereby & with the approbation of the President of the United States appointed a Deputy Pay Master & Store keeper of all public Property in the State of Tenefee South of the Ohio. Your duties as Deputy Pay Master are pointed out to you by the rules established by the Comptroller of the Treasury herewith delivered you together with the Explinations of the Accountant of the War Department. You will observe as general Directions 1. To require the pay abstracts from the several commanding Officers of the Companies or Detachments of Regular Troops & Militia in the Service of the United States in the State of Tenefee or within your Department (authorized by the general Government,) and to compare the same with the returns or muster Rolls which shall accompany the said pay abstracts. 2. To certify accurately to the Agent of the War Department in Tenefee the sums due to the respective Companies or Detachments which shall have been examined as aforesaid. You will inform the commanding Officer of the several Companies or Detachments, that triplicate Muster Rolls must be exhibited to you monthly agreably to form A, certified either by an Inspector or by two Senior Officers in case two shall be present or in such other manner as may be presented to you by the Agent of the War Department. In these muster Rolls are to be included all the persons belonging to the respective Companies or Corps whether absent on Command or Detachment The muster Rolls certified in one of the modes prescribed are to be considered as indispensible vouchers to the pay Rolls, without which no Roll is to be received for examination. Triplicate pay rolls are also to be exhibited monthly for [undecipherable] [undecipherable] Possessed of the aforesaid Documents, it will be your Duty to compare the said Pay Rolls with the Muster Rolls to ascertain the sums which shall be due thereon. This done, you will certify accurately on each set of Pay Rolls the sums to be paid, one set of which you will deliver to the Agent of the War Department for his government in the distribution of the money. In examining the Pay & Muster Rolls agreably to the forms marked C & D you are to be Critically attentive that pay is not drawn on two pay Rolls for the service of the same persons. You will refer to the Pay Rolls of the Companies or Corps from which men were detached for the purpose of correcting erroneous entries. The certificate to be annexed to these Rolls will be the same as that annexed to form B. The Regulations you will apply to the services of the Troops subsequent to your arrivals; I presume the Agent of the War Department is or will be put in possession of the pay & Muster Rolls for previous services. These you will also examine and certify to him antecedent to his making Payment. In the conduct of this Business the greatest attention will be necessary on your part to prevent errors. From the experience you have had in the Accountants Office you must know the difficulties which arise in the examination of Pay Masters accounts in cases of Errors. That you may know what Militia Services will be entitled to pay, I here annex a Copy of a letter to Governor Sevier explanatory thereof. Where charges are made by Militia for their rations you will enquire whether the Detachment or party was provided with rations by a Contactor or Commissary; if so the Individuals could have drawn rations they are only to be paid the Contract price. It is where no provision for furnishing a party with rations has been made or where provision has failed, and the party undertakes to furnish themselves, that those who so furnished themselves are to be allowed the ration price stipulated by law. Besides adjusting accounts of the Description above alluded to, you will also consider it, as part of your duty, to examine and certify to the sums actually due upon all accounts or demands of what nature soever against the United States which the Agent of the War Department has authority to admit and discharge. As Store keeper of the public property you are to consider yourself accountable for its safe keeping and delivery according to your instructions. You will therefore in the discharge of this duty be governed by the following general Rules — 1. For all property placed under your superintendance you will give a receipt to the person delivering it, and make out and file for transmission a duplicate receipt of the same [undecipherable] P.date and a triplicate to be lodged with the [undecipherable] [undecipherable] [undecipherable] and order signed or countersigned by the Agent of the War Department, which order must specify for whom the article or articles are designed. Your Books must Exhibit what articles you have received, what articles you have delivered and to whom; of course they will shew at all times the Articles and quantities on hand. In raising your accounts you will refer the Articles to the following general Heads. [underline: Quarter Masters Department] This will include all things relative to the transportation of troops or Stores by land or water, barracks, Wood, Utensils of Quarter Master, Artificers, Camp Equipage, Cavalry Horses and Equipments & Forage from whom received and to whom delivered. [underline: Ordnance Department] This will include all ordnance & Stores necessary or appertaining thereto, and generally all arms, ammunition & accoutrements, from whom received & to whom delivered. [underline: Cloathing Department] This will include all cloathing for the Troops, from whom received & to whom delivered. [underline: Indian Department] This will include all Goods and Supplies for the Indians, from whom received and to whom delivered. [underline: Commissaries Department] This will include all Aliments for the Army; from whom received & to whom delivered. [underline: Hospital Department] This will include all medicines, chirurgical Instruments, Hospital Stores and furniture, from whom received & to whom delivered. It is required as an indispensible Duty (any failure in which will forfeit the Confidence of the President) that you transmit, once every month, to the Sec^y of War, the duplicates of Receipts given for articles placed in your keeping, & the duplicate of the orders on which deliveries of them have taken place. And further it is necessary [undecipherable] required that you should transmit to the Superintendant of Military Stores, a quarterly return of the Stores received and [undecipherable] and on hand agreably to the annexed form N^o 1. You have also annexed two forms N^o 2 & 3 regulative of the mode for keeping your accounts. If a more detailed system conformably to these Principles should appear necessary you will adopt it. The Agent of the Department of War will have directions to furnish you with such letters of Instructions from the Secretary of War relative to the admission of Claims or Accounts, as have reference to your establishment. You will reside at Knoxville, keep your Office in one of the rooms of the Buildings belonging to the Public; and deposit in the same Building all property of a public [undecipherable] [undecipherable] and will govern yourself by his direction so far as the same may be in conformity with these Instructions. You may employ a man to Assist in receiving & delivering & taking care of the public Stores at a Wages not exceeding 100 Dollars [undecipherable] annum. The Gun Powder will from time to time require a particular attention. To enable you to preserve it fit for use you will observe therefore or cause to be observed the annexed Instructions relative thereto. Should any Armourer or Artificer be employed to repair the Arms belonging to the United States by the Agent of the Department of War, all Muskets, Bayonets, Rifles &c. delivered to them to be repaired are to be receipted for in the same manner as any other article of public property; and the person responsible for their re-delivery to the Store keeper. The sum of forty thousand nine hundred & thirty two Dollars and fifty two Cents will be delivered to you to discharge the Pay of the Militia &c. which you will deliver to M^r Henley the Agent of the Departments of War and take his receipt for the same. Your Salary will be at the Rate of 500 Dollars per Annum & commenced the 17^th Ulto. Given at the War Office of the United States the 13^th day of August A.D. 1795. [Copy of Instructions from the Sec^y of War to Stephen Hillis Deputy Pay Master & Store Keeper in the State of Tennessee, dated [undecipherable] 1795 — dated 1795]