Letter Book B Accountant's Office, War Dep^t From May 27, 1796 To Apr. 7, 1797 William Simmons, Accountant Joshua Wentworth Esq^r. Department of War Sup^r. New Hampshire Accountant's Office March 14^th 1796 Sir Your letter of the 4^th Instant enclosing your Receipts for 59 45/100 Dollars I have received which will be [strikethrough: passed to your Credit] entered accordingly on the Books of this Office. — I am Sir &c — William Simmons Samuel Meredith Esquire Department of War Treasurer of the U.S. Accountants Office March 14^th 1796 Sir Enclosed is a Receipt of John Habersham Collector of the Customs for Savannah in the State of Georgia amounting to one hundred and ten Dollars also a Warrant for that sum, being for the Incidental & Contingent expenses of this Department to which the Receipt is to be annexed agreeably to the request of the Comptroller of the Treasury. — I am Sir Y^r. — William Simmons John Chester Sup^r. Department of War Weathersfield Accountants Office Connect^t. March 14^th, 1796 Sir The Treasurer will remit you the sum of 235 45/100 dollars which please pay to Cap^t. Edward Miller at Middletown being for the pay of himself and men for the Months of January and February 1796 for which sum you will please take his Receipts to be accountable for the due application thereof. — I am Sir &.C — William Simmons [A] Cap^t. Edward Miller. Department of War Middletown Accountants Office Conn^t. March 14^th [1796] Sir John Chester Esq^r. Sup^r. of Connecticut will pay you the Sum of 235 45/100 Dollars being for the pay of yourself and men for January and [February?] 1796 for which sum you will sign duplicate Receipts to be accountable for the disbursement thereof agreeably to the enclosed Receipt Roll. — The pay of Peter Carlton is not up on the Pay Roll; not knowing to what time he has been paid to at Head Quarters of which you will please [note] and the Certificate of the Paymaster. — If there has been expenses in the apprehending of George Hooper you will Stop his Pay to the amount thereof, notwithstanding he is not up in the Pay Roll, and inform the Account thereof — The pay of James Trowbridge has been deducted from the pay Roll — he stands charged on the Books of this Office with 20 dollars which he received in advance at Head [Quarters] which if in your power you will please try [to] have [settled?] I am Sir &c — William Simm[ons] [A] His Excellency Department of War The Governor of Virg^a Accountants Office March 14^th [1796] Sir The Account and vouchers for Pay and Subsistence of the Militia, Pay of the Scouts, and Incidental expenses for the protection of the Frontiers of the State of Virginia in the year 1795 transmitted by your Excellency's Department on the 26^th January last as mentioned in your letter of that date to the Secretary of War, have been under examination in this Office and are now adjusted. — The [amount] appearing due is five thousand four hundred and forty one dollars and ninety eight cents differing from that stated by M^cFarlane one hundred and sixty four Dollars and fifty four Cents owing to Sundry deductions as will appear by the enclosed Statement. — It may be necessary to mention that the above adjustment principally arises on account of the Claims for Services in 1793 and 1794 being repeated; for it was understood that the last Settlement with the State of Virginia for the Pay &c of her Militia on the Protection of her frontiers included all claims of that nature to the latter end of the year 1794, and it would now be very improper to have to revise or reexamine that Settlement; where most to the care if changes are produced that should have been brought forward previous to that Settlement, many charges in that amount although not properly Authenticated or vouched having been admitted under the idea that it was to be a final Settlement up to the date above mentioned. It will be necessary that you draw an order for the amount now due, which will immediately be paid on your authorizing some person to pass his Receipt for the same. — I am Sir &c William Simmons Nicholas Fish Esq^r. Department of War Sup^r. New York Accountants Office Sir March 18^th 1796 The Treasurer of the U.S. will remit you the sum of twenty eight dollars and ten cents which you will please to pay to George Fleming at West Point being for the pay of a detachment of the 1^st Sublegion Stationed at that Post for the Month of February 1796 for which sum he will sign duplicate Receipts to be accountable for the due application thereof. — I am Sir &c — William Simmons [A] George Fleming Esq^r. Department of [War] West Point Accountants [Office] Sir March 18^th [1796] Nicholas Fish Esq^r. Sup^r. of New York will pay you the Sum of 78 Dollars [undecipherable] being for the Pay of a detachment of the 1^st Sublegion stationed at West Point for the Month of February 1796 for which you will sign duplicate Receipts to be accountable for the due application thereof. — On examination an error has been discovered in the pay of John Day and Israel [undecipherable], the former being 7 Cents and the latter 10 Cents too little. It has been corrected and you will accordingly take notice of it in the Receipt Rolls. — I am Sir &c — William Sim[mons] [A] Nehemiah Freeman Esq^r. Department of [War] Temp^y. Pay Master Accountants [Office] West Point March 18^th [1796] Sir I have just time to acknowledge the Receipt of your letters of the 1^st & 11^th Inst[ant] owing to the press of business am not enabled to answer by this days Mails — but shall do it fully by Saturday's Post. — I am Sir &c In the absence of W[m] S[immons] [undecipherable] [A] Col. I. Rochefontaine Department of [War] West Point Accountants [Office] Sir March 18^th [1796] I have received your letter [of the] Instant, and owing to the present press of business am unable to answer it by this days mails but will attend to it fully by the [undecipherable] I am &c [undecipherable] In absence of W[m] S[immons] Nathaniel Gorham Esq^r. Department of War Boston Accountants Office Sir March 16^th, 1796 I have received your letter of the 2^d Instant enclosing your receipt for 88 20/100 Dollars which will enable me to pass the amount allowed to in my letter of the 23^d ult[imo]. — I am Sir &c — In the absence of W Simmons Peter Hagner George Fleming Esq^r. Department of War West Point Accountants Office Sir March 16^th 1796 — I have received your letters of the 10 & 11 Inst[ant] together with their enclosures — which will be put under examination — as soon as possible and the money for the pay of the Ordnance Men remitted through Nicholas Fish Esq^r. Supervisor, as usual. — I will refer that part of your letter as relates to your salary to the Secretary of War agreeably to your request and you will be informed of the result. — I am Sir &c In the absence of W[m] Simmons Peter Hagner Edward Carrington Esq^r. Department of War Sup^r. Richmond Accountants Office Virg^a. March 16^th, 1796 — Sir The Treasurer will remit you this sum of 43 [undecipherable] dollars which you will please pay to [undecipherable] at Norfolk being for the pay of a detachment of [Artillery Troops of Engineers?] stationed at Fort Norfolk under the command of Sergeant Robert Hedges for January and February 1796 for which sum you will please take his Receipts to be accountable for the due application thereof. — I am Sir &c — William Simmons — [A] William Graves Esq^r. Department of [War] Norfolk Accountants [Office] Virg^a. March 15^th [1796] Sir Edward Carrington Esq^r. Supervisor of Virginia will pay you the sum of [undecipherable] Dollars 35 Cents being for the pay of Sergeant Robert Hedg[es] and the detachment under his command for January [and February?] 1796 for which sum you will sign duplicate Rec[eipts] to be accountable for the disbursement thereof agreeably to the enclosed Receipt Rolls. — I am Sir &c — William Simm[ons] [A] Cap^t. Daniel Bull. Department of [War] Sir Accountants [Office] March 17^th [1796] Your accounts and Vouchers Pay Master are now under examination, your attendance will therefore be indispensably necessary as it will greatly facilitate the Settlement thereof; for which purpose you are hereby requested to attend at this Office as soon as you possibly can make it convenient. — I am Sir &c — William Simm[ons] [A] Abram D. Orr, Esq^r. Department of [War] Sir Accountants [Office] March 17^th [1796] I have examined the Muster Rolls of Col[onel] Harrison's Regiment of Artillery and do [not] find the Name of Edmund Brooke entered on either or that any person of that Name ever served as one of that Regiment, if it should hereafter appear that Edmund Brooke has a Claim for services, no claim having agreeably to the acts of Congress the same would now be barred and foreclosed from settlement. — I am Sir &c — William Simmons [A] Samuel Hodgdon Esq^r. Department of War Sup^t. of Military Stores Accountants Office Sir March 17^th 1796 On the examination of M^r. George Fleming's account it appears that he has paid to Henry A. Williams the sum of [undecipherable] for 26 days Inspecting the Ordnance and Military Stores at West Point at the rate of [undecipherable] p[er] day and has allowed him [undecipherable] p[er] week for Board during the same period; M^r. Fleming says he employed him conformably to Instructions from the Superintendant of Military Stores, you will therefore please furnish me with a Copy of those Instructions. — I am Sir &c — William Simmons [A] Daniel Stevens Esquire Department of War [?] Charleston [?] Care[?] Accountants Office Sir March 18^th 1796 Agreeably to the information given you in my letter of the 18^th Ult[imo] I examined your Accounts which have been settled at the Treasury and find that you have been allowed commission of 1 P^r. C^t. on all Monies expended which are proper to be settled there; and they have deducted therefrom your Commissions on receiving and paying Monies from this Department to be settled here. accordingly your Account for that charge has been examined and the Sum due you from the 27^th June 1794 to 31 December 1795, being 37 Dollars & 94 Cents (agreeably to the enclosed Statement) you will receive from the Treasurer of the U.States to whom you will forward one receipt, and another to this Office. — I am Sir &c W[illiam] Simmons [A] Robert G. Harper, Esq^r. Department of [War] in Congress Accountants [Office] Sir March [undecipherable] [1796] Col[onel] Rawlings[?] commanding Regiment of Flying Camp, the Soldiers were engaged under the act of Congress of 3^rd June 1776 their time of Service was to expire on the 1^st December 1776, the greatest part of them were taken at Fort Washington on the [undecipherable] 1776 and many of whom after their capture were [allowed?] to go home; the payments to these men were generally by the State whose quota they belonged to, besides have been made by the the U.States to the Colonel the Regiment as was customary at that time and by [them] paid over to the Captains of the Companies who paid it out to the men agreeably to abstracts, without taking individual receipts; it therefore cannot be ascertained whether John McNeal a Soldier in Cap^t. Philemon [undecipherable]'s Company did receive all or any part of the pay due; there being no Return of payments or Muster Rolls of the Flying Camp of the State of Maryland in the[?] if it should hereafter appear that any thing is due it cannot be admitted all claims not filed within [time?] limited by Law being barred and foreclosed from Settlement. — I am Sir &c — William [Simmons?] [A] M^r. John Field Department of [War] Merch^t. Accountants [Office] Sir March 18^th [1796?] I have received a letter from William Power wherein he informs me that he has [required?] you to pay any balance that should appear against him on the adjustment of his accounts with the United States[;] [his] accounts have been adjusted and the balance against him is Three hundred forty two Dollars and twenty eight cents which sum you will be pleased to pay to the Treasurer of the United States in order to finally close his accounts on the Books of this Office. — I am Sir &c — William Simmons [A] Caleb Swan Esquire Department of War Greenville Accountants Office Sir March 19^th, 1796 I have to acknowledge the receipt of your letters of the 14 December, 19 January & 6^th February with their enclosures — I have stated to the Secretary of War agreeably to the information contained in your letter of the 14 December, the necessity for drawing immediate Supply of Money to liquidate you certain advances to the Quarter Masters and other Departments &c — and to make good the deficiencies of [Colonels?] — which he has hitherto declined doing — not knowing the extent of the amount you will be enabled to draw for. I am continuing to advance M^rs. Greaton Money on account of her husband's Pay — indeed she seems to depend upon the usual supply of 90 Dollars every quarter you may therefore calculate on my paying that Sum and continue to make Stoppages from Maj^r. Greaton accordingly. — Enclosed for your government a Schedule of the[?] Warrants drawn in continuation from the 22^d of December 1795 to the 5^th of March 1796 Inc[lusive]. — I am Sir &c — William Simmons