[887] Sir Treasury Department April 3^d 1794 Congress having made provision for fortifying the port of Baltimore in your district it becomes necessary to engage some fit person as Agent to procure materials, tools and labourers and to be charged with the disbursement of all monies, which are to be disbursed in the execution of the business. The sum estimated for the fortification of Baltimore is 4,225 Dollars 844 cents. In addition to this there will be a sum of 590 dollars for the purpose of mounting the Artillery destined for the Works. The compensation to the Agent will be a commission of 2½ per cent on the expenditure. The Secretary at War will give particular instructions for the execution of the trust. 6. It is only necessary for me to say that a regular account is to be kept of the expenditure and a proper voucher taken for every item: and this not only for every payment of money; but for every delivery of [underline: articles] for the use of the work. It is understood that a person will be appointed to assist the Engineer, who will have the cure and application of the materials furnished, and the overseeing of the Workmen. In this this case all the materials procured will be to be delivered to him, & a receipt taken for each delivery specifying accurately the particulars. But the Agent appointed by you must himself pay the workmen upon rolls or lists made out & signed by the person appointed to assist the Engineer and a receipt must be taken from each workman in a column opposite to his name. The Agent will furnish you with a monthly [underline: statement] of his expenditures which you will transmit to me for my information of their progress. And at the completion of the business he will send forward through you to the Treasury his [underline: account] in due form accompanied with his vouchers. The Treasury has been directed to remit you bills to the amount of 1500 Dollars. — payable to you or your order which you will endorse to the Agent in proportion to the actual progress of expenditure and for the satisfying of which you will receive the requisite sums in your hands forwarding as in other cases each bill as it shall be satisfied with a receipt endorsed. Besides the receipt endorsed on the bill you will take separate duplicate receipts according to the form at foot, one of which you will forward with the bill to this Office. This arrangement is merely to accommodate the transaction to the forms of the Treasury. You will as speedily as may be advise me of the name of the Agent you shall appoint. I am with consideration Sir Your Obedient Servant Form of Receipt Received the day of of Samuel Meredith Treasurer by the hands of the sum of being the amount of a bill N^o drawn by the said Samuel Meredith and for which a receipt is indorsed upon the said bill. Otho H Williams Esquire Baltimore, [Turn over] --- Sir Treasury of the United States April 4^th 1794 The Secretary of the Treasury having requested me to remit you one thousand five hundred Dollars intended to defray the Expences of fortifying Ports and Harbours, you will find that Amount inclosed in my three Drafts N^o 3628 to 3630 on the Coll^r of Baltimore for 500 Doll^s each; on the receipt of which you will forward me a Voucher— I am Sir Your very humble Servant [signature — undecipherable] [marginalia — undecipherable] Otho H Williams Esquire