Instructions for Superintendent of Military Stores

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CollectionMassachusetts Historical Society: John Adams Papers view image
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Document Information
Date November 11, 1796
Author Name James McHenry (primary) Location: War Office
Recipient Name Samuel Hodgdon (primary)
Summary Lays out instructions for office of Superintendent of Military Stores, including inspection & reporting on the condition of supply houses, armories, arsenals, etc.; proper record keeping; and cooperation with the Treasury.
Document Format Letterbook Copy
Document Notes No tif image.
Content Notes [not available]
Related Persons/Groups Samuel Hodgdon; James McHenry; storekeeper; Harrison; purveyor; Secretary of War; Henry Knox; Postmaster General; Secretary of the Treasury; ;
Related Places War Office; ;
Keywords annexed instructions; returns; articles; store; public supplies; invoices; inspect; state and condition of the stores; report; military stores; repairs; ordnance; arms; military articles; principal arsenals, stores and armories; quarterly return; manufacture; books; magazines; repositories; clothing; Indian goods; supplies; ;
Key Phrases [not available]

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137 215
To Samuel Hodgdon, Superintendant of Military Stores.
The annexed instructions have been given to the Storekeepers in this City, Mr. Harris for his Government to which you will be pleased to attend.
1. You will as soon as the returns directed therein shall be made to you charge Mr. Harris with all the articles which he has in store, and turn over to him any which you may have under your particular care, taking his receipt for the same. You will also debit him with all those which he shall in future receive. To enable you to do the latter the Purveyor of public Supplies will be directed to furnish you with invoices of all articles delivered to the said Storekeeper and his acknowledgment of their reception.
2. As Superintendant you will inspect, at least, monthly into the state and condition of the Stores and make report thereof every two months to the Secretary of War in writing.
3. As often in your opinion as any military stores shall be wanted or any repairs of Ordnance, Arms or military articles are necessary to be made, you will state the same to the Secretary of War in writing that such order may be taken as the case may require.
4. You will visit once every year the principal arsenals, Stores and Armouries, inspect the articles deposited or made therein, and compare them with the returns and report upon each respectively your observations and remarks in writing to the Secretary of War.
5. You will require from all persons intrusted with the safekeeping or manufacture of any military Stores to render you a quarterly return, exhibiting the articles on hand and what they have received, manufactured, or delivered during the preceding quarter.
6th. Your books must exhibit the ordnance and all military articles and supplies in the different stores, arsenals magazines & manufactories; from which no issues will be made but in consequence of an order signed by the Secretary of War and countersigned by you which order you will record and forward.
7. You will make a quarterly return to the Secretary of War of the military Stores in the different magazines, arsenals, or repositories and a half yearly return of the military stores in the different forts & garrisons or with the Troops of the United States.
8. It is to be understood that the purchase of military Stores, Clothing, Indian Goods, supplies in the Quarter Masters department and in short all articles of a military nature will be made by or under the direction of the Treasury in consequence of requisitions by the Secretary of War.
9. You will be pleased to consider such parts of the instructions dated the 26 of July 1794 addressed to you as Superintendant of military Stores and signed Henry Knox as are not comprehended in, or altered by, the present instructions as in full force and will Observe and be governed by them accordingly.
10. As soon as the rooms now occupied by the Post Master General shall become vacant, you will be pleased to remove your Office thither.
11. In keeping your accounts you will observe the forms prescribed by the Secretary of the Treasury and will furnish the different Storekeepers with corresponding forms for their Government.
Given at the War Office in Philadelphia this eleventh day of November 1796.
James McHenry